Frequently Observed Shortcomings In TA/DA Claims

PCDA Circular on Frequently observed shortcomings in TA and DA Claims for Officers - Issued by Transportation Wing

Principal Controller Of Defence Accounts (Officers) has issued a Circular on Frequently observed shortcomings in TA and DA Claims

Frequently observed shortcomings in TA/DA claims

Principal Controller Of Defence Accounts (Officers)

TRANSPORTATION WING

FREQUENTLY OBSERVED SHORTCOMINGS IN TA/DA CLAIMS

     

I.TEMP DUTY CLAIMS:

1 Hotel bills without Regn No, TIN No, VAT No etc.

2 Package Hotel bills are submitted showing combined amount of Room-rent & Food charges. As per extant orders, bifurcation is audit requirement for admittance.

3  Non-drawl of Ration certificate is not found if ration not drawn

4 Mess/Hotel bill as well as DA is claimed which unnecessarily leads to disallowance in claims

5  NAC for stay in Hotel is obtained at the fag end of the duty without following the principle of preferring Govt Guest houses, Mess, Circuit houses etc

6 Nominal Roll for detailment of course/duty indicating name of officer not attached 

7 Advance drawn is not indicated/deducted by the officer on submission of Adjustment claim

8  Detention certificate is silent about the provision of free boarding & lodging    

9 e-tickets if booked through Defence Travel System PCDA Travels Portal, airfare is neither claimed nor deducted as advance by the officer, As per accounting procedure and audit requirement airfare needs to be added in the claim as well as deducted as advance of TA by the officer in the claim.

10  Ink-signed copy of Min of Civ Avn relaxation sanction is not enclosed    

11 RMA is claimed with the sanction under Rule 47 (iii) TR instead of sanction under Rule 40 Note 2 TR issued by the Competent Authority

12 Air-tickets are purchased from unauthorised private travel agents/portals instead of concerned airlines website or M/s Balmer Lawrie & CO and M/s Ashok Tours & Travels. 

I. PMT DUTY:

1 Posting order and movement order is not enclosed, instead intranet/internet copy is enclosed, which is not acceptable in audit as mov auth

2 Car/ motorcycle/ scooter Regn Certificate book/ copy is not enclosed leading to disallowance of conveyance charges

3 Allotment of Govt built accommodation letter at new duty station is not enclosed in support of claim for full baggage & conveyance increasing all round correspondence and delay

4  Lien on conveyance of family, personal effects and personal vehicle sanction from the competent auth is not enclosed even  if the stipulated lien period is over and conveyed after that period. Hence, sanction to that effect is an audit requirement to admit the conveyance charges.

5  Family details are not mentioned in the claims 

6 Ink-signed copy of Min of Civ Avn/ Ministry of Defence(Finance) relaxation sanction is not enclosed

7 RMA charges for local journey to station/ airports and Daily Allowance for expenditure during transit/ journey is claimed; the same is subsumed in Composite Transfer Grant w.e.f. 09/09/2008

8 Distance for cartage at both new and old duty stations is not mentioned claiming random amounts

9 Air-tickets are purchased from unauthorised private travel agents/ portals instead of concerned airlines website or M/s Balmer Lawrie & CO and M/s Ashok Tours & Travels

III. LTC Claims

1. Officers prefer LTC claims for journey by unauthorised modes viz own car, private buses/ own arrangement, which is not admissible.

2. Air-tickets are purchased for fare-basis other than LTC-80, which is on the higher side of entitlement of LTC-80 fare

3. DO II to the effect of change of Home Town is not published

4. Lack of knowledge of LTC Block-year. Block-year starts with odd year.

5. Boarding passes are not enclosed with the claims

6. Local journey charges for visiting local site of the station are claimed. LTC is admissible on Station to Station basis.

7. LTC for parents is claimed for Clause of LTC in lieu of Home Town

8. LTC on Sick Leave Concession is not clearly mentioned

9. Air-tickets are purchased from unauthorised private travel agents/portals instead of concerned airlines website or M/s Balmer Lawrie & CO and M/s Ashok Tours & Travels.

10. Ink-signed copy of Min of Civ Avn relaxation sanction is not enclosed

11. Non–availability of Air-ticket is quoted as reason for travel by Private Airline

DA for Bank Employees

DA for Bank Employees : IBA issued orders for next quarter from Feb to Apr 2017

Indian Banks’ Association

HR & Industrial Relations

No.CIR/HR&IR/76/D/2015-16/1572

February 1, 2017

All Members of the Association
(Designated Officers)

Dear Sirs,

Dearness Allowance for Workmen and Officer Employees in banks for the months of February, March and April 2017 under X BPS/ Joint Note dated 25.5.2015

The confirmed All India Average Consumer Price Index Numbers for Industrial Workers (Base 1960=100) for the quarter ended December 2016 are as follows:-

October 2016 – 6345.60
November 2016 – 6322.77
December 2016 – 6277.12

The average CPI of the above is 6315 and accordingly the number of DA slabs are 469(6315-4440=1875/4=469 Slabs). The last quarterly Payment of DA was at 478 Slabs. Hence there is a decrease in DA slabs of 9, i.e.,469 Slabs for payment of DA for the quarter February, March and April 2017.

In terms of clause 7 of the 10th Bipartite Settlement dated 25.05.2015 and clause 3 of the Joint Note dated 25.05.2015, the rate of Dearness Allowance payable to workmen and officer employees for the months of February, March and April 2017 shall be 46.90 % of ‘pay’. While arriving at dearness allowance payable, decimals from third place may please be ignored.

We advise banks to pay the difference between the old and revised salary and allowance to officers on an ad hoc basis, pending amendments to Officers’ Service Regulations.

Yours faithfully,

sd/-

K.S.Chauhan

Senior Vice President

Click Here To View The Order

Authority : www.iba.org.in

CG Employees Holidays 2017 – Dopt Orders

Holidays for Central Government Employees during year 2017 – Dopt Orders

Holidays to be observed in Central Government offices during year 2017

12/8/2016-JCA-2

Government of India

Ministry of Personnel, Public Grievances and Pensions

(Department of Personnel and Training

JCA-2 section

North Block, New Delhi

Dated the 24th June. 2016

Subject: Holidays to be observed in Central Government offices during year 2017- reg.

It has been decided that the holidays as specified in the Annexure —I to this O.M. will be observed in the Administrative Offices of the Central Government located at Delhi/New Delhi during the year 2017. In addition, each employee will also be allowed to avail himself / herself of any two holidays to be chosen by him/her out of the list or Restricted Holidays in Annexure — II.

2.Central Government Administrative Offices located outside Delhi / New Delhi shall observe the following holidays compulsorily in addition to three holidays as per para 3. below:

1. REPUBLIC DAY

2. INDEPENDENCE DAY

3. MAHATMA GANDHI’S BIRTHDAY

4. BUDDHA PURNIMA

5. CHRISTMAS DAY

6. DUSSEHRA (VIJAY DASHMI)

7. DIWALI IDEEPAVALI)

8. GOOD FRIDAY

9. GURU NANAK’S BIRTHDAY

10. IDU’L FITR

11. IDU’L ZUHA

12. MAHAVIR JAYANTI

13. MUHARRAM

14. PROPHET MOHAMMAD’S BIRTHDAY (ID-E-MILAD)

3.1. In addition to the above 14 Compulsory holidays mentioned in para 2 , three holidays shall be decided from the list indicated below by the Central Government Employees Welfare Coordination Committee in the State Capitals, if necessary, in consultation with Coordination Committees at other places in the State. The final list applicable uniformly to Central Government offices within the concerned State shan be notified accordingly and no change can be carried out thereafter. It is also clarified that no change is permissible in regard to festivals and dates as indicate.

1. AN ADDITIONAL DAY FOR DUSSEHRA

2. HOLI

3. JANAMASHTAMI IVAISHNAVI)

4. RAM NAVAMI

5. MAHA SHIVRATRI

6. GANESH CHATURTHI VINAYAK CHATURTEA

7. MAKAR SAKARANTI

8. RATH YATRA

9. ONAN

10. PONGAL

11. SRI PANCHAML / BASANT PANCH.AMI

12. VISHU/ VAISAKHI / VAISAKHADI / BHAG BKHU / MASHADI UGADI / CENTRA SUKLADI / CHETI CHAND / GUDL PADAVA 1st NAVRATRA /NAURAJ/CHHATH POOJA/KARVA CHAVTH.

3.2 No substitute holiday should be allowed if any of the festival holidays initially declared subsequently happens to fall on a weekly off or any other non-working day or in the event of more than one festivals falling on the same day.

4. The list of Restricted Holidays appended to this O.M. is meant for Central Government Offices located in Delhi / New Delhi. The Coordination Committees at the State Capitals may draw up separate list of Restricted Holidays keeping in view the occasions of local importance but the 9 occasions left over, after choosing the 3 variable holidays in para 3.1 above, are to be included in the list of restricted holidays.

5.1 For offices in Delhi / New Delhi, any change in the date of holidays in respect of Idu’l Fitr, Idu’l Zuha, Muharram and Id-e-Milad, if necessary, depending upon sighting of the Moon, would be declared by the Ministry of Personnel, Public Grievances and Pensions after ascertaining the position from the Govt. of NCT of Delhi (DCP, Special Branch, Delhi Police).

5.2 For offices outside Delhi / New Delhi, the Central Government Employees Welfare Coordination Committees at the State Capitals are authorised to change the date of holiday, if necessary, based on the decision of the concerned State Governments / Union Territories, in respect of Idu’l Fitr, Idu’l Zuha, Muharram and Id-e-Milad.

5.3 It may happen that the change of date of the above occasions has to be declared at a very short notice. In such a situation, announcement could be made through P.I .B /T.V. /A.I.R. / Newspapers and the Heads of Department / Offices of the Central Government may take action according to such an announcement without waiting for a formal order, about the change of date.

6. During 2017, Diwali (Deepavali) falls on Thursday , October 19, 2017 (Ashvina 28). In certain States, the practice is to celebrate the occasion a day in advance, i.e., on “Narakachaturdasi Day”. In view of this, there is no objection if holiday on account of Deepavali is observed on- “Naraka Chaturdasi Day (in place of Deepavali Day) for the Central Government Offices in a State if in that State that day alone is declared as a compulsory holiday for Diwali for the offices of the State Government.

7. Central Government Organisations which include industrial, commercial and trading establishments would observe upto 16 holidays in a year including three national holidays viz. Republic Day, Independence Day and Mahatma Gandhi’s birthday, as compulsory holidays. The remaining holidays / occasions may be determined by such establishments / organisations themselves for the year 2017, subject to para 3.2 above.

8. Union Territory Administrations shall decide the list of holidays in terms of Instructions issued in this regard by the Ministry of Home Affairs.

9. In respect of Indian Missions abroad, the number of holidays may be notified in accordance with the instructions contained in this Department’s O.M. No.12/5/2002-JCA dated 17th December, 2002. In other words, they will have the option to select 11(Eleven) holidays of their own only after including in the list, three National Holidays and Mahavir Jayanti, Id-ulZuha (Bakrid), Vijay Dashmi, Muharram, Guru Nanak Birthday and Miladun-Nabi(Id-e-Milad (Birthday of Prophet Mohammad) included in the list of compulsory holidays and falling on day of weekly off.

10. In respect of Banks, the holidays shall be regulated in terms of the extant instructions issued by the Department of Financial Services, Ministry of Finance.

11. Hindi version will follow.

sd/-

(K.Salil Kumar)

Under Secretary (JCA)

Encl.: Lists of holidays

Authority: www.persmin.gov.in

Click Here To View The Holidays 2017

Click Here To View The Restricted Holidays 2017

Click Here To View The Order